Answer: The Invoice Generator produces your output instantly from the input you provide — everything runs in your browser, free, with no signup required.
Build the invoice on the left, watch it render on the right, save it as a PDF
Your invoice never leaves the browser; the PDF is made by your own print dialog.
| Term | Means | Typical Use |
|---|---|---|
| Due on receipt | Pay immediately | Small jobs, one-off freelancers |
| Net 7 / Net 14 | Due in 7 / 14 days | Freelancers who want fast cycles |
| Net 30 | Due in 30 days | US B2B default; most corporate AP |
| Net 60 / Net 90 | Due in 60 / 90 days | Large enterprise clients, government |
| 50% deposit | Half up front, half on delivery | Projects with real upfront cost |
| 2/10 Net 30 | 2% discount if paid in 10 days | Wholesale and supplier relationships |
Fill in the header, add line items, set a tax rate, and the invoice renders live on the right exactly as it will print. The math is the standard kind: each line is quantity times price, the subtotal is their sum, tax is the subtotal times the rate, and the total due is subtotal plus tax. When it looks right, one click sends it to your browser's print dialog, where Save as PDF produces a clean letter-size document with no watermarks and no signup.
The layout follows the invoify pattern that has become a de facto standard for clean invoices: the word INVOICE up top, parties clearly separated, an itemized table with uppercase headers, and a right-aligned totals block. It reads as professional in any industry and prints well in black and white.
Any unique, sequential scheme works — the requirement is that no two invoices share a number and that later invoices sort after earlier ones. What the number encodes is up to you:
| Scheme | Example | Who uses it |
|---|---|---|
| Plain sequential | INV-001, INV-002 | Solo freelancers; simplest to start |
| Year + sequence | 2026-041 | Anyone who wants the count to reset yearly |
| Client code + sequence | ACME-017 | Agencies juggling several clients |
| Date-based | 20260908-1 | High-volume shops; sorts chronologically by construction |
Pick one scheme and stay with it — the audit trail is the point. If a client rejects an invoice and you reissue, don't reuse the number; append a suffix (INV-014A) so both documents exist and the paper trail stays unbroken. And whatever you choose, never start a new client at INV-001 if your bookkeeping already holds an INV-001; most accounting packages let you set a starting number for exactly this reason.
Have a ladder and climb it on schedule. The pattern that gets paid isn't aggressive — it's predictable. A reminder a few days before the due date catches invoices that simply got buried; a polite nudge on the due date catches the ones nobody scheduled. Escalate slowly: a second note at plus-seven days, a firmer one at plus-fourteen with the late fee applied, a phone call at plus-thirty. Most late invoices are disorganization, not dispute, and the ladder resolves those. The invoice copy is your evidence for the rest, and for the bad-debt deduction if it comes to that — keep every version you sent, with its number and date.
Late fees work when they're stated before the fact. The convention is 1.5% per month, about 18% a year; some states cap late fees or require them to be a reasonable estimate of your carrying cost, so check yours before charging more. A late fee you never mentioned until the invoice was overdue is a fee you'll argue about, not collect.
For most sole proprietors and small businesses on cash-basis accounting, income counts when it's paid, not when it's invoiced — a Net-60 invoice sent in December is January-or-later income if that's when the money lands. On accrual accounting, the invoice date is the income date, full stop. Either way, the invoice itself is a record worth keeping: it documents what you billed, when, for whom, and at what terms, and it's what you'll reach for if a client disputes a charge, if you write off an unpaid bill, or if you're ever asked to substantiate revenue. The common guidance is to keep business records at least three years, longer when a loss or bad-debt deduction is in play.
Two practical notes. If a business client pays you $600 or more in a year, they'll likely ask for a W-9 before the first payment clears — having your taxpayer ID ready speeds that up. And the sales-tax question is real but situational: services are exempt in many states, tangible goods usually aren't, and digital products vary. When in doubt, your state's revenue department answers this question for free, which is cheaper than guessing wrong in either direction.
Click Print / Save PDF and choose Save as PDF as the destination in your browser's print dialog. Chrome, Edge, Safari, and Firefox all support it. The print layout strips everything except the invoice itself, so the PDF comes out as a clean letter-size document.
At minimum: the word invoice, a unique invoice number, your business name and contact details, the client's name, the issue date, an itemized list of goods or services with quantities and prices, the total due, and acceptable payment terms. Many jurisdictions also want your tax ID and, where applicable, a registration number.
Net 30 is the US default but not a law; you set the terms. Net 7 or Net 14 get paid faster, and freelancers who ask for due-on-receipt or a 50% deposit routinely see fewer late payments. Whatever you pick, state it on the invoice and charge a late fee if you mean it.
It depends on what you sell and where. Services are exempt in many US states while goods usually aren't, and digital products sit somewhere in between depending on the state. You're responsible for collecting what applies to your situation; when in doubt, check your state's revenue department rather than guessing.
Yes. Sole proprietors and freelancers invoice under their own legal name all the time — the invoice just has to identify who you are, what you delivered, and what's owed. If you operate under a trade name, check whether your state wants a DBA registration, and note that some clients will ask for a W-9 before they'll pay a first invoice.
1.5% per month (about 18% a year) is the most common convention, and it's enforceable in most places when it's stated in your contract or on the invoice before the due date passes. Some states cap late fees or require them to be a reasonable estimate of your carrying cost, so check yours before charging 5% a month.